This page was translated by an AI (LLM) with a cursory human check and is awaiting full review.
The DARI website has evolved since this documentation was written, and some steps or screenshots may be outdated.
Renewing a Dynamic Access as a Regular Access
The duration of a Dynamic Access project is one year. After this period, you can renew your file. If you have multiple files, you can renew all of them or only some.
The eDARI portal will send you emails two months, one month, and one week before the end of the allocation period, inviting you to renew your file.
If your total resource request across the three national centres is below the thresholds (500,000 CPU hours and 50,000 normalised GPU hours), you will be redirected to a Dynamic Access (DA). If the request exceeds these thresholds, you will be redirected to a Regular Access (RA).
This page focuses on renewing a DA as an RA because the hour request exceeds one of the above thresholds.
Accessing the file(s) to be renewed
When you are on the eDARI portal homepage, you must first log in via the "Log in or create an eDARI account" link (top right of the page):
This opens a new page where you choose the desired login type ("Log in with an eDARI account" or "Log in via the Education-Research Federation").
Once logged in to the eDARI portal, you access your personal space homepage:
Then click on the "Create or renew a file" link in the green "LIST OF GENERAL POSSIBLE ACTIONS" box. You will then see a list of files you can renew:
Check the box next to the file number you want to renew and click the blue "Renew the file" button. This will take you to the first page of your Dynamic Access file to start the renewal process after passing the personal data consent page.
Entering the renewal
Project
If you do not need to make any changes to the project description, you can go directly to the hour request on page 2 without forgetting to check the mandatory boxes.
Resources
Note that the number of GPU and CPU hours and the amount of storage are reset to zero. New values must be entered for your consumption in the coming year. Then click the blue "Next" button.
Your previous hour allocation, possibly increased by on-the-fly requests during the project, ends after one year. Unused hours are not carried over from one year to the next and are therefore not considered when renewing. Estimate the number of hours you need carefully when renewing the file.
This page deals with renewing a DA as an RA because the hour request exceeds one of the thresholds indicated at the top of the page. This allows you to benefit from more hours, but the request requires more information (such as the laboratory's resources, project support, and IT details).
Research structure
On page 3, the process indicates the research structure associated with your previous file and simply invites you to continue with this structure by clicking the blue "Continue with this structure" button before clicking the blue "Next" button. If you have changed research structures, you can make the change at this stage by indicating the new structure in the "Search" box.
At the top of the page, you will see an alert reminding you of the deadline for fully validating your renewal request. Remember that Regular Access campaign reviews only take place twice a year. If your hour request is the same as the previous project in terms of partition, to avoid penalising you, a Transitional Dynamic Access will be generated, allowing you to obtain hours as soon as the previous DA project expires, with a pro-rata of hours calculated on the previous allocation and the time required for your Regular Access file to be processed and the hours allocated (either 1st May or 1st November).
Laboratory resources
On this page of optional information, you can provide details about the researchers, PhD students, or collaborators involved in the project. You can also indicate the IT experience of the team working on the project and the need for training if necessary:
By clicking the "You would like one or more additional training sessions." box, you will dynamically get an addition to indicate the training session(s) your team would like to attend:
If this box is checked, you must necessarily check one or more boxes on the entry form before clicking the blue "Next" button.
Project support
You must enter information if your project benefits from financial support. Some answers are mandatory (indicated by a red asterisk), while others bring additional entry fields to the screen.
IT details
This entry page allows you to indicate all useful information about the calculation code(s) you will use, whether they have already run on supercomputers, their types, the number of CPU or GPU processors used, etc. Some answers are mandatory, others optional.
Do not hesitate to provide all the information you have, as this will allow for the most accurate and fair IT development possible for large hour volumes requested.
Additional information
Finally, the last page "Additional information" will allow you to:
- change the number of resources (CPU or GPU) you plan to use simultaneously;
- indicate if you have the possibility to migrate your applications and environments to one (or more) supercomputer(s) at another centre in case of very high demand on the chosen supercomputer;
- modify the file information regarding resource usage during the project (regular hour consumption throughout the year or periodically, etc.).
To validate your renewed file, you must submit an activity report (in PDF format) on the use of hours from the previous project. On the same page, you have a menu to submit this activity report, but you can also do this later from your personal space.
Then click the blue "Finish" button to return to your personal space homepage, which will have changed dynamically.
Note that at this stage of the procedure, your file is not yet validated. Validation is mandatory for the request to be considered.
Final validation
You are redirected to your personal space homepage, where new information about your Regular Access file appears:
To validate your allocation request definitively, click on the temporary file number TMPXXXXX in the orange "LIST OF REQUIRED ACTIONS" box. This will open the following action menu:
The title is "ALLOCATION A12" because the hour request exceeded the Dynamic Access threshold (thus concerning a Regular Access) and was made during the Regular Access A12 campaign (for this example).
You can view, modify (except for the thematic committee), delete the file. You can submit a comment on software (you want a particular version or a version compiled with modifications made in your laboratory), transfer the file to another manager. You also have an indication of the period during which the computing hours will be usable.
Unlike a Dynamic Access file, you must provide additional documents using the links provided for this purpose:
- "Upload the project presentation document(s)"
- "Upload the PDFs of publications (general or associated with previous DARI allocations)"
Without uploading these documents, you will not be able to validate your file!
To upload the publication(s) related to your project or your research team, you have a very detailed specific page that will open when you click on the link:
Once these documents are uploaded, if you have no further information or corrections to provide, click the blue "Validate the file" button. This will dynamically display the following information at the top of your personal space on the eDARI portal:
By answering "Yes" to the question "Do you want a Transitional Dynamic Access?", this will generate a so-called transition file with a number of hours made available to you while waiting for the file to be reviewed.
If you have no further information or corrections to provide, click the green "Yes" button. This will dynamically display the following information at the top of your personal space on the eDARI portal:
You will then find the final number of your file in the second light green box.
Attention:
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The first light green box will only appear if your structure manager is part of the Education-Research Identity Federation (FER). Your manager will then receive an email containing a link on which they must click to authenticate (which dispenses with depositing a manual signature) and finalise the procedure. Without this validation, your file WILL NOT BE REVIEWED.
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Otherwise, if your manager and/or you are not part of the identity federation, only the last light green box indicating the dynamic access file number will appear.
In this case, you will see in the orange "LIST OF REQUIRED ACTIONS" box the mention "For your resource request to be considered, you must upload the signed endorsement on the site for the file below:" and on the next line, the clickable file number with, in brackets, the precision "Dynamic Access" or "Allocation A..." (Regular Access):
In this example, you would need to click on the second file number.
By clicking on this number, a page will dynamically appear in the blue box at the bottom of your personal space with a summary of your file status, indicating the date you validated the file and that the endorsement has not been validated by the IDRIS:
Then click on the "Endorsement Management" link and then on the "Download the endorsement in PDF format" link, which you will print, sign manually, and possibly have signed manually by your structure manager if indicated in the endorsement. Then scan the signed endorsement to have a digital version in PDF format.
Upload the endorsement in PDF format using the dialogue window with the "Browse" button. Without uploading this signed endorsement, your file WILL NOT BE REVIEWED by the IDRIS management. Once the endorsement is uploaded, you will have the following information:
And higher up in your personal space, the mention that you have no further action to take on your side:
If you click on your file number at the bottom of your personal space:
You will have confirmation that the endorsement is indeed uploaded for your computing hour request.
The IDRIS will then verify that the signatures are present and, if so, accept this endorsement. Your file will be reviewed by one or more experts from your thematic committee.
FAQ and contacts
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FAQ: do not hesitate to consult the eDari portal FAQ.
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Contacts:
- For any problem related to the IDRIS computing account creation procedure, do not hesitate to contact us by email at gestutil@idris.fr.
- If you encounter a technical error related to the website's operation, send an email to the email address svp@cines.fr.